Registration software for homeschool co-ops
Run co-op registrationwithout the spreadsheet.
Timberclove gives every family a fair turn in line, holds their seats while they pay, and keeps installments, waitlists, and teacher payouts in one place. Your coordinators can stop reconciling payment screenshots at the kitchen table.
Already in a co-op that uses Timberclove? Sign in
- Card payments through Stripe
- Cash and checks at the front desk
- Sign in with Google or an emailed code
- Works on the phone in your hand
Why we built it
The night registration opens, the coordinator's inbox fills up, the science lab is gone in four minutes, and someone spends the next month matching payments to names. A co-op runs on volunteers. Their evenings are worth more than that.
From open registration to a full roster
The same four steps every semester, and none of them need someone watching an inbox.
- 01
Families get in line
No more first-email-wins
When registration opens, families join a queue and get their turn in order. Nobody has to sit up refreshing a form to beat their friends.
- 02
Seats are held, not lost
You choose 2 to 7 days
Picking a class holds the seat while the family pays. If they don’t, the hold lapses and the next family on the waitlist gets an offer.
- 03
Families pay their way
In full, or 3 or 6 payments
Paying in full takes 5% off. Everyone else splits tuition into monthly card payments, and the office records cash and checks at the desk.
- 04
Teachers get paid directly
The co-op’s share comes off the top
Teachers connect a Stripe account and tuition goes straight to them, less the percentage your co-op keeps. No checks to write at the end of term.
Ready before your next semester
Most of the setup is information your co-op already has in a spreadsheet somewhere. We'll go through it with you.
Talk through your setup- 1
Set up your school
Add your school and semester dates, and decide how long a seat stays held. Prices lock once registration opens, so every family pays what they saw.
- 2
Add classes and teachers
Enter each class with its tuition, supply fees, seat count, and meeting times. Teachers are invited by email and never have a password to forget.
- 3
Bring in your families
Add households yourself or let parents sign up. A household is matched by email, so the office can fix a typo without anyone starting over.
- 4
Open the doors
Choose the morning registration opens. The queue, seat holds, waitlist offers, and payment reminders run on their own from there.
What the office stops doing
The jobs that used to eat a coordinator's week now happen without anyone remembering to do them.
Chasing late payments
Families get a reminder before each payment is due and a weekly note once it’s late. The desk shows who is behind.
Working the waitlist by hand
When a seat opens, the next family gets 24 hours to take it. If they pass, the offer moves down the list.
Matching payments to names
Card, cash, and check payments land on one statement per household. A voided payment stays on record beside the original.
Rebuilding class rosters
Teachers see a live roster for each class, including students whose families are partway through a payment plan.
Forwarding parent emails
Teachers message a household about their student from the app, even a family that has never signed in.
Losing last year’s records
Nothing is deleted. Old semesters, classes, and families are archived, so the history is there when someone asks.
One price for the whole co-op
Every feature, for every family and teacher. You pay by the size of your co-op, and we take no share of tuition.
Small
Up to 40 families
$390 a year
$195 the first year for founding co-ops
Standard
Up to 120 families
$690 a year
$345 the first year for founding co-ops
Large
Up to 300 families
$1,190 a year
$595 the first year for founding co-ops
- Registration queue and seat holds
- Pay-in-full discount and monthly plans
- Cash and check payments at the desk
- Waitlists with automatic seat offers
- Teacher payouts through Stripe Connect
- Payment and registration reminders by email
- Import your families from a spreadsheet
Card processing fees are charged by Stripe.
Questions coordinators ask
Do parents need to create a password?
No. Parents sign in with their Google account or with a six-digit code we email them. There is no password to forget or reset.
Can families still pay with cash or a check?
Yes. The office records cash and checks on the registration desk, and the payment counts toward the family’s next installment just like a card payment.
What happens when a family holds a seat and never pays?
The seat stays held for the time you set, anywhere from two to seven days. After that it is released and offered to the next family on the waitlist. The registration is kept on record, not deleted.
How do teachers get paid?
Each teacher connects a Stripe account in a few minutes. Tuition for their classes goes to them directly, less the co-op’s percentage. Until a teacher connects, payments for their classes go to the co-op’s account.
Can we change a class price after registration opens?
Prices lock when the semester opens, so no family is charged differently from the family before them.
We already have a list of families. Do we start from scratch?
No. Upload your spreadsheet and the office can add every household and student before parents ever sign in, with a preview before anything is saved. When a parent signs in with the same email, their household, students, and messages are waiting for them.
What does Timberclove cost?
A yearly price by the number of families in your co-op: $390 for up to 40 families, $690 for up to 120 families, $1,190 for up to 300 families. Every feature is in every tier. Over 300 families, or several campuses, we quote it with you.
Do you take a share of tuition?
No. Timberclove takes none of the tuition families pay. Stripe charges its own card fees, which are the co-op’s, and the percentage a co-op keeps on teacher payouts is the co-op’s too.
Can we pay by semester?
Yes. Instead of one yearly payment you can pay twice, once each semester, at 55 percent of the yearly price each time.
Get next semester's registration off the kitchen table
Tell us how your co-op registers today, and we'll show you what the same semester looks like in Timberclove.